Project Officer, Municipal Fleet Engineering

JOB SUMMARY

Fleet Technical Services is responsible for the lifecycle management of municipal fleet assets, including planning, specification development, acquisition, leasing, commissioning, and deployment. Fleet Technical Services works with City departments to ensure fleet vehicles and equipment are safe, compliant, fit-for-use, and aligned with operational, financial, and environmental objectives.

You are responsible for applying project management principles, tools, and techniques to lead fleet acquisition and leasing projects through all phases of delivery, including requirements gathering, specification development, procurement coordination, stakeholder engagement, project scheduling, commissioning, and in-service deployment. You utilize project management methodology, provide technical expertise, and lifecycle analysis support to advance fleet standardization, sustainability initiatives, and evidence-based decision-making. Working closely with City departments, vendors, and Supply Services, you ensure projects are delivered in accordance with approved scope, schedule, budget, and operational requirements while supporting continuous improvement of the municipal fleet program.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Engineering (preferably Mechanical) or a related field.

Minimum of 5 years of experience engaged in large fleet maintenance activities, including procuring/evaluating municipal vehicles/equipment for performance capabilities and usage, analyzing vehicle/equipment cost reports and evaluating alternatives, and evaluating and analyzing vehicle/equipment performance, reliability and maintainability.

Supervisory experience in vehicle fleet maintenance planning and management is an asset

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• Corporate, departmental and branch policies and procedures
• Extensive knowledge of vehicle technology & maintenance operations
• Knowledge of performance and technical specifications for a wide range of vehicles and complex technical equipment
• Canada Motor Vehicles Safety Standards, National Safety Mark, and Ministry of Transportation of Ontario Highway Traffic Act and Regulations.
• Vehicle and equipment acquisition and acceptance procedures
• Knowledge of pollution control devices,
• Lifecycle investigations and failure analysis
• Technological developments that minimize environmental impact, such as automotive alternate fuel, energy conservation, etc.
• Business software and information systems, Fleet Management Information System [FMIS], Project Management, AutoCAD
• Project management principles and techniques
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Able to work independently with minimum supervision, and collaboratively with all staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple projects/demands, conflicting priorities, pressures and stringent deadlines
• Able to conduct research and data analysis, interpret results, and formulate recommendations
• Proven ability to draft complex technical specifications
• Able to manage projects, including external service providers
• Able to develop and maintain productive working relationships with clients, suppliers and sub-suppliers, and to bring conflicting points of view to consensus
• Possess computer literacy in MS Office Suite, fleet information systems, and MS Project to track and monitor various contracts from the acquisition phase to the in-service date
• Possess excellent interpersonal, communication and report writing skills
• Able to present information to internal/external audiences
• Able to demonstrate sound judgement and decision-making capabilities
• Analytical and attentive to detail
• Able to demonstrate tact and diplomacy
• Possess initiative and self-motivation
• Flexible and adaptable to meet changing requirements