Staffing Coordinator, Child Care
Requisition ID: 21813
Department: Community & Social Services Dept.
Service: Children's Services
Branch: Directly Operated Child Care Srvs Branch
Employment Type: 1 Full-time Permanent
Work Hours: 35 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $61,663.42 - $72,157.54 annually (2024 rates of pay)
Location: 100 Constellation, Nepean
City: Ottawa, ON
Job Category: Community and Social Services
Application Close: 08/05/2026
JOB SUMMARY
Directly Operated Child Care Services is responsible for planning and managing the delivery and operations of Child Care programs and services delivered to the community through the Municipal Child Care Centres.
You are responsible for maintaining staffing schedules for staff, ensuring related data is accurately captured for work hours, leave information, pay and overtime of employees. You support Payroll and Human Resources activities affecting the operations. Work is performed in accordance with relevant legislation (including Employment Standards Act, Ministry of Education Child Care and Early Years Act (CCEYC), etc.), corporate and departmental policies and procedures, Collective Agreements, and the related Service Delivery Model.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 5 years of clerical and administrative experience performing administration relevant to child care, municipal child care or day care centres, using a scheduling system or in a human resources related area
KNOWLEDGE
- Corporate and branch related policies and procedures (including MFIPPA, ATIP, etc.)
- Knowledge of complex Staff Scheduling practices and procedures
- Labour relations, collective agreements related to hours of work, overtime, shift scheduling, benefits, leave and premiums
- Knowledge of HR and Payroll related activities
- Corporate and branch specific software applications and systems including Microsoft Office (Outlook, Word, Excel, etc.) and SAP
- Principles of records management
- Office administration procedures
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Establish priorities, schedules and follow up
- Work independently and perform delegated activities effectively and efficiently
- Handle multiple demands and work within short deadlines
- Provide excellent client service
- Function as an integral component of an interdisciplinary team
- Communicate effectively and with sensitivity with staff and corporate centre of expertise
- Respect staff personal information and sensitivity to confidential matters
- Excellent interpersonal and communication skills
- Self motivated, reliable, adaptable, dependable
- Work effectively under pressure
- Adapt to change
- Demonstrate initiative and good work habits
- Strong organizational skills
- Strong service orientation
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.