Specialist, Collections (Part-time)



Requisition ID: 10217 

Department: Rec, Cultural & Facility Services Dept. 

Service: Community Rec, Culture & Sport Services 

Employment Type: 1 or more Part-time Continuous Positions - Up to 24 hours per week

Affiliation: CUPE 503 PT Rec & Cult

Salary Information: $20.222  - $23.839 per hour (2024 rates of pay)

Location: Various locations

Various Shifts: Days, Evenings, Weekends

City: Ottawa, ON 

Job Category: Recreation, Cultural & Facility Services

Application Close: 09/06/2024


Cultural and Heritage Programs is responsible for multi-disciplinary arts centres, heritage and museum facilities and structures, the delivery of arts, heritage and museum public programming and events, volunteer program development, audience development, and exhibits and research.

You assist the Collections Officer/Cultural Planner with the intellectual (information) and physical management of artifacts/artworks. This includes: registration, cataloguing, preparing artifacts/artworks, preparing and maintaining display/exhibition/storage spaces, installing and dismantling the exhibitions, receiving shipments, and assisting with research and response to public inquiries.

Duties include knowledge of museum standards in regard to the handling and care, preparation for delivery and installation, and storage of a wide range of objects.


Enrolled in university or college program in history, art history, fine arts, social sciences or museum studies

Minimum of 1 year of collections management/registration experience in a museum/gallery environment and/or 1 year of technical experience in a museum/gallery environment (includes experience working with specialized tools for exhibit instillation)


Current Standard First Aid, CPR and/or AED certificates
AODA Customer Service/IASR Training


  • Provincial Conservation Standards for collections
  • Registration practices and procedures
  • Collection Management practices
  • Knowledge of City of Ottawa standard computer software and museological databases
  • Working knowledge of applicable occupational health and safety legislation
  • General Knowledge of corporate/departmental policies and procedures related to health and safety


  • Strong oral, written and interpersonal communication
  • Strong organizational and multitasking skills
  • Strong computer literacy
  • Ability to achieve goals with directions
  • Ability to problem solve
  • Attention to detail
  • Ability to work independently and in a group setting
  • Able to multi-task
  • Ability to take initiative
  • Reliable
  • Flexibility
  • Dexterity for handling objects
  • Ability to lift 50 pounds


  • Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.  
  • Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated; This position requires the successful candidate to use their own transportation. 
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.


We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 


The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. 
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.


The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.



 Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.