Financial Coordinator, Community Safety and Well-being Plan

JOB SUMMARY

Community Safety, Well-Being, Policy and Analytics manages an overall budget of approximately $45M, sourced from municipal, provincial and federal funding.  

This position will be housed in the Social Development and Funding team, and will be primarily responsible for: 

-Conducting financial reconciliation, budget planning and overall financial administration  

-Developing and standardizing tools and processes to support these activities 

-Reviewing audited financial statements from funded agencies 

-Supporting implementation of financial policies, procedures and best practices related to CSWBPA’s projects & programs 

-Monitoring financial performance and ensuring compliance with financial and service level guidelines and procedures 

-Conducting financial audits and reviews  

-Liaising with community partners, auditors and other government funders 

-Consolidating business cases and analyzing funding portfolios 

-Preparing operating budgets and overseeing financial reporting 

-Administering and monitoring financial reporting requirements and related systems capabilities 

-Enhancing internal controls and recommending system upgrades or improvements to meet evolving needs 

-Providing day-to-day financial management support to management and staff 

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business, Commerce, or a related field with demonstrated abilities in financial management

Minimum of 5 years of progressively responsible experience in financial analysis, budgets or accounting

Experience in administering financial component of social housing programs

Two to three years of supervisory experience is an asset

CERTIFICATIONS AND LICENCES

KNOWLEDGE

-City of Ottawa organization, financial policies and procedures (i.e. Corporate Policy Manual) 

-Generally accepted accounting and auditing standards 

-Policy guidelines and relevant legislation 

-Understanding of legislated funding rules applicable to various social programs  

-Understanding of corporate information management systems including financial budgeting, tracking, accounting and reporting, departmental project, assets, and maintenance management systems and their interfaces internal financial controls and processes 

-Contracting processes 

-Funding programs available to the City from other levels of government 

-Knowledge of applicable health and safety legislation, including the rights and duties of workers 

COMPETENCIES, SKILLS AND ABILITIES

• Able to work independently, with minimum supervision, and collaboratively with all staff as part of a team
• Provide functional supervision to other assigned employees, schedule and coordinate work activities and provide instructions/guidance
• Analyze financial statements and Annual Information Returns
• Establish and maintain positive working relationships with housing providers and auditors
• Provide advice, guidance, direction and effective leadership
• Interpret relevant legislation and policies
• Write clearly, concisely and accurately
• Communicate effectively with others, clarifying ideas and ensuring they are understood
• Counsel and resolve problems/issues
• Conduct financial compliance audits/reviews
• Respond to multiple and often conflicting requests from staff and clients, including providing on-the-spot reports and explanations to management in preparation for urgent/ad hoc meetings;
• Identify financial tracking reporting requirements and provide user input to systems enhancements, as required;
• Use corporate financial systems (SAP, SHAMIS) and a variety of software applications (spreadsheets, databases, word processing, etc).
• Attention to detail;
• Excellent time management, organizational and interpersonal skills;
• Flexible and adaptable to change;
• Possess strong client service capabilities;
• Able to demonstrate tact and diplomacy;
• Able to exercise discretion and confidentiality.