Administrative Assistant, Manager's Office
Requisition ID: 18474
Department: Emergency & Protective Services Dept.
Service: Ottawa Paramedic Service
Branch: Communications Branch
Employment Type: 2 Full-time Temporary - Up to 18 months
Work Hours: 35.00 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $54,130.44 - $63,330.54 annually (2024 rates of pay)
Location: 2475 Don Reid Drive
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 06/08/2025
JOB SUMMARY
You are responsible for providing a range of administrative support services to the Manager’s office, ensuring confidentiality and efficient conduct of business, and providing general support to other staff in the assigned branch.
Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 3 years of related experience in progressively responsible administrative functions
KNOWLEDGE
- Office practices and procedures, including records management
- Sound knowledge of the branch’s programs and structure combined with good knowledge of the department and general knowledge of the city at large
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Utilize computer programs such as Word, Excel, PowerPoint, Outlook and SAP
- Gather and compile statistical information
- Type accurately at 60 wpm
- Communicate effectively, both verbally and in writing
- Use tact, discretion and confidentiality, combined with reliability and good judgment
- Good oral communication skills
- Exercise initiative under general direction
WHAT YOU NEED TO KNOW
- Language Requirement: 1 position is Designated Bilingual – specific level of language proficiency: French: oral. English: oral, reading, writing. Candidates who do not meet language requirements will be required to participate in training. 1 position - English oral, reading, writing required.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check (Level 2) with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You will initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- All future employees must provide proof they are at time of hire, as condition of employment, vaccinated against Covid-19 including up to date additional doses, as recommended by The Canadian Immunization Guide Part 4, Covid 19 Vaccines, for health professionals.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.