Access and Privacy Registrar
Requisition ID: 17013
Department: Office of the City Clerk
Service: Govern, Elected Off & Bus Sup Services
Branch: ATIP Branch
Employment Type: 1 Temporary Full Time Position (Up to 2 years)
Work Hours: 35 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $61,663.42 - $72,157.54 annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 22/04/2025
JOB SUMMARY
The Policy and Business Operations Branch is responsible for developing, adapting and implementing legislative policy and projects relating to all areas of governance; administration of the Accountability Framework and Transparency programs including support for the Integrity Commissioner, the Lobbyist Registry, and Closed Meetings Investigations; designing, customization and/or integration of e-business and other applications/solutions or special technical projects in response to business requirements or legislative changes; processing print requests, mail and coordinating courier services for all City of Ottawa departments; responding to formal access to information requests submitted under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA); and providing business support services to the department.
You are responsible for receiving, analyzing and clarifying all Freedom of Information requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act, 2004 (PHIPA) or comparable legislation from other Canadian jurisdictions received by the City of Ottawa’s Access to Information and Privacy Office.
You coordinate the day-to-day customer service and administrative delivery of the access to information function by responding to enquiries from the public, Members of Council, the Information and Privacy Commissioner of Ontario (IPC), media, law firms and other internal/external parties.
EDUCATION AND EXPERIENCE
Completion of 3 year university degree in Law, Administration, Political Science or related field
Minimum of 1 year of related experience with freedom of information and privacy legislation, preferably in a large municipal setting.
KNOWLEDGE
- Municipal Freedom of Information and Protection of Privacy Act, 1996 and its regulations
- Personal Health Information Protection Act, 2004
- Provincial legislation and the orders of the Information and Privacy Commissioner
- The corporation, its political and administrative structure
- Corporate correspondence practices and administrative requirements
- Corporate Records Management systems
- Applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Excellent interpersonal skills, with the ability to communicate effectively both orally and in writing at all levels of the organization and with external stakeholders
- Demonstrated ability to interpret legislation
- Demonstrated public relations skills, sound judgement and ability to handle confidential, political and / or sensitive matters
- Results oriented and able to achieve goals by setting challenging but realistic targets and deadlines, while managing workload effectively
- Ability to work effectively under established legislated timelines
- High level of competence in interpersonal relations and communications, with strong customer service orientation
- Highly organized and able to pay attention to detail
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.