Senior Internal Audit Specialist

Competition Number: 13430

Applications will be accepted until 2359hrs on 19/07/2024.

 

Posting Details:

This posting is for #1 (one) temporary position available until December 31st, 2025. All civilian competitions include the possibility of extension and/or additional temporary or permanent positions. 

 

Salary Information: $103,401.48 - $121,770.74 annually. (2024 rates of pay)

 

All applications must be received on time and through the online application system. Applicants are required to upload their cover letter and resume in addition to the candidate profile. The cover letter should clearly outline your qualifications for this position.

 

More information about our hiring process can be found on the website under the Hiring Process menu.

Job Information

Directorate: Strategy & Communications  Section: Enterprise Risk Managment
Pay Group: Nine (9) Job Code:10073652
Work Location: 19 Fairmont Ave 
Supervisor's Title: Manager Quality Assurance
Effective Date: October 1, 2022

 

Overall Purpose

Under the direction of the Manager, Quality Assurance, the Senior Internal Audit Specialist provides leadership in the planning, development, and implementation of a comprehensive audit program for the Ottawa Police Service promoting effective controls and risk mitigation throughout the Service to support the achievement of business objectives and strategic plans.

  • Leads broad range of engagements (Including: performance, compliance and operational) and consulting projects that review the Police Services programs and operations. 
  • Leads project teams of auditors to plan, conduct, and report assigned audits that evaluate the performance, efficiency and effectiveness of functions, programs or processes under review and their compliance with applicable legislation and policies. 
  • Provides subject matter expertise to Section priorities and programs with a focus on organizational performance and risk mitigation, including. 
  • Ensures adequate focus on personal professional growth – proactively identifying relevant Education and training opportunities to advance and remain current in the discipline. 
     

Major Responsibilities

Leads broad range of engagements (Including: performance, compliance and operational) and consulting projects that review the Police Services programs and operations. 

  • Internal Audit Program Management: 
    • Provides subject matter expertise in the development and implementation of the evolving IA methodology for the OPS, including IA Charter, IA Policy and IA Procedures.
    • Perform consulting services for management through participation in projects designed to introduce new and / or changing processes, products or facilities. Provide value added recommendations to mitigate both project and end state risks 
    • Develops and maintains effective and professional working relationships with all levels of staff within the organization, including Senior Leadership.
    • Develops and presents training modules to members in areas of risk analysis and mitigation, accountability, control systems and governance.
    • Provide consultative support to branches and departments with regard to the adequate design and execution of risk management processes 
  • Assists the Manager in the development of the annual Internal Audit plan and take a lead role in the day to day execution of internal audits:
    • Performs an enterprise level risk-assessment to identify internal audit priorities through feedback from senior management, environmental scanning, and internal data analysis.  
    • Support the manager present audit priorities to the Chief and other members of Executive and Senior Management to gain support and buy-in.
       

Major Responsibilities (continued)

  • Leads project teams of auditors to plan, conduct, and report assigned audits that evaluate the performance, efficiency and effectiveness of functions, programs or processes under review and their compliance with applicable legislation and policies. 
    • Support the development of the OPS audit plan, and take a lead role in the day-to-day execution of internal audits; 
    • Assign, monitor and assess the work of individual team members to ensure the audit work complies with professional audit standards.
    • Communicate the nature, extent, scope and results of individual audits and recommend control and process improvements.
    • Provide value-added advice and support to business partners on the creation or modification of policies, procedures, processes, products or services to ensure an appropriate level of internal control and compliance is maintained. 
    • Ensure successful completion of all assigned audit engagements inclusive of planning and follow-up activities.
  • Planning: 
    • Perform risk assessment of every audit engagement through understanding of the business area and identifying key controls and risks. 
    • Prepare terms of reference for assigned projects including objectives and scope, identify work that can be outsourced, draft scope of work for consultants, and coordinate the activities including assessment of the work completed before final acceptance. 
    • Participate in opening meetings with client to explain the scope and objectives of the audit engagement to client and provide an overview of all steps in the audit process. 
    • Ensures responsible members of management have been made aware of and understand the audit objectives and assignment. 
    • Promotes dialogue and input from auditees with respect to the audit area, associated risks and areas of focus.
       

Major Responsibilities (continued)

Conduct: 

  • Evaluates the design and operating effectiveness of the system of internal controls, adherence to established policies and procedures, and regulatory guidance and conducts test work as outlined in the audit work program.
  • Perform audit tests and gather evidence through data analyses, data mining, reviews, and evaluation of controls, inquiry, observation, interviews, surveys and other problem-solving and analytical techniques. 
  • Utilizes judgment as to expansion of scope, further test work needed based on trends or exceptions identified.
  • Discusses irregularities, exceptions, and deficiencies discovered during the audit with the area’s supervisory personnel. 

Reporting:

  • Provides information and supporting documentation for all findings that detail the level of risk and proposed solutions to correct the existing issue and to prevent future occurrences. 
  • Leads the debrief meetings with management to discuss proposed recommendations to come to agreeable solutions.
  • Prepares written audit reports to summarize the audit scope, findings, recommendations and management commitments.
  • With management, debrief the Chief Audit Executive and Chief of Police on the findings and recommendations.

Follow up:

  • Add outstanding issues or deficiencies to departmental tracking databases and evaluates evidence as obtained from management to clear.
  • Performs follow up testing as determined to be necessary.

Provides subject matter expertise to Section priorities and programs with a focus on organizational performance and risk mitigation, including: 

  • Assist with the development of strategic and operational plans; 
  • Support the evolution of the OPS Risk Management Program and Framework;
  • Evaluate operations, assisting in identifying risk conditions and developing mitigation measures through the use of appropriate risk assessment techniques / methodologies;  
  • Document control strategies and structures in identified risk areas and developing ideas that, using judgment and risk awareness, result in organizational effectiveness and lead to the adoption of innovative solutions and continuous improvement.

Ensures adequate focus on personal professional growth – proactively identifying relevant Education and training opportunities to advance and remain current in the discipline. 
 

Statement of Required Qualifications

Education

Four (4) year University degree in a relevant field, preferably Business Administration / Commerce, Economics, Management Sciences, Finance, Risk Management, Public Administration, etc.
 

Experience

Minimum (five) 5 years progressive experience working in an operational or performance auditing environment, including:  

  • Minimum of (3) three years in a senior auditing role.
  • Leading audit teams, developing work plans, creating terms of reference, etc.
  • Experience preparing professional audit reports for presentation to Senior Leadership.
     

Certifications and Licences

Completed Accounting Designation CPA (Chartered Professional Accountant) or one of the three legacy designations (CMA, CGA or CA). 

Hold, or be able to obtain, the Certified Internal Auditor designation.  

In service Training

The following mandatory training and education is provided to all civilian employees of the OPS:

  • Supervisor Health & Safety. 
  • Respectful Workplace. 
  • Violence in the Workplace.
  • Accessibility for Ontarians with Disabilities Act (AODA).
  • Equity, Diversity & Inclusion (EDI).
  • Active Bystandership for Law Enforcement (ABLE).
  • All employees of the OPS are expected to complete all additional and new mandatory training as prescribed by the Office of the Chief.
     

Job Knowledge

  • Working knowledge of the Organization’s Mission, Vision and Values.
  • Thorough knowledge of auditing standards and techniques, control frameworks, risk and management concepts, organizational theory, and business process re-engineering.
     

OPS Competencies

Competency Level Competency Level
Communication 3 Leadership 1
Teamwork 2 Planning & Organizing 2
Adaptability 2 Resource & Fiscal Management 2
Service Orientation 2 Organization & Environmental Awareness 2
Networking & Relationship Building 3 Strategic Thinking 2
Problem Solving 3    

 

Hours of Work

Monday to Friday day shift schedule

Effort and Working Conditions

Work is performed in a standard office environment with minimal adverse working conditions with no public access.

Occasional travel between OPS sites is required.
 

Desired Qualifications

  • Eight (8) plus years experience progressive experience working in a audit, quality assurance, financial, and / or risk management environment
  • Experience in policy / process development.
  • Experience preparing professional reports for presentation to Board of Directors or an overseeing civilian body.
  • Certification or training in Project Management.
  • Excellent understanding of the rationale behind OPS policies, procedures, mission, vision and values and how they impact on the day to day work or delivery of services.

Additional Competition Information:

 

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

 

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

 

The Ottawa Police Service promotes the principles of diversity and inclusion. We provide accommodation during all parts of the hiring process as required. Applicants need to make their needs known if contacted to proceed to the selection process. Accessible formats and communication supports are available upon request.

 

Additional information about our hiring process can be found on the recruiting website.

 

Please direct any questions to CivilianStaffing@ottawapolice.ca.